Milestone 2.5
A. Meeting Preparation
1-Overwhelmingly, people prefer to receive presentation slides, handouts, and agendas before meetings and there is a preference for receiving agendas electronically. Although half of the survey respondents read meeting information (slides, handouts, agendas just before the meeting starts, about 40% read materials immediately upon receipt or a day or more before the meeting. 68% of respondents prefer to receive agendas electronically by email, GoogleDocs, or other means.2-People like receiving suggestions about agendas before meetings, but they might not keep agendas after meetings.90% of respondents want people to make suggestions about agendas they send before meetings. Approximately half of respondents keep agendas after meetings and the other half do not.
*Design Idea-Agenda and Handout Organization
Meeting Software should facilitate electronic agenda and handout receipt and management. People like receiving these documents in advance of meetings and they like receiving feedback on agendas if they are responsible for creating them.
*Design Idea-Agenda and Handout Annotation
One respondent indicated that he or she would like to see “an annotated agenda”. Our team could consider creating a software product that takes advantage of an agenda as its main organizing metaphor. The software would allow people to annotate agendas and pass those annotations around the meeting before, during, and after the meeting.
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